Call for Papers — Open Sessions

Preservation and Conservation Section joint with Big Data Special Interest Group

• 30 January 2019, 18:29

Theme: "Data challenges in libraries"

As consequence of the development of ICT (Information and Communications Technologies) and digital technologies, the production of data and metadata has increased in the last ten years. On one hand, libraries are producers of huge amounts of metadata (bibliographic, statistics, surveys etc.). On the other hand, the research process at the universities and research institutes is based on data in different forms (datasets, surveys, statistics, measurements, images, recordings …) and  accessible through different kinds of software (open source, self-developed and commercial solutions). The new data intensive way of doing research leads to a strong need for  reproduction of scientific output and reuse of scientific achievements This means that both the data and the research process need to be FAIR (Findable, Accessible, Interoperable and Reusable). Not only taking care of the data before, during and after the research, but also thorough description of data (metadata) become increasingly important.

Traditionally the data archives used to only take care of the data, while libraries were solely focusing on the research output, neglecting all data behind the research.But more and more libraries take initiative to gather the research outputs along with the data (for instance, PhD theses).
The most demanding problem is how to preserve both for the future. Is this a task that libraries should take up? Who should be in charge of it? How do libraries and digital archives complement each other? What knowledge and skills should be required for digital data curators?

During this session, speakers will look at case studies that demonstrate best practices on preservation of all kinds of data and metadata in libraries. This includes data and metadata produced by libraries themselves, as well as the data from research and academic organizations. How do libraries support the preservation process of data, software and research in a FAIR way? What do researchers need at the start of their research? How do they need to deal with data, metadata, research and research output during the research process? And what to do once the research has been published? How do we take care of long-term preservation of all research elements, and how do we make sure that the everything remains accessible for a longer period of time?  Best practice includes data preservation to ensure ongoing access, and it resolves copyright issues regarding the technologies upon which data preservation depends.

Submission Guidelines

The deadline for submitting a detailed abstract (500 words) and full author details, including name, position, affiliation, and email address of each author, is 28 February 2019 extended to 15 March 2019.  Each abstract will be blind reviewed by members of the Preservation and Conservation Section and Big Data SIG. Selection of papers will be based on the abstract. Presenters will be notified whether they have been successful by the end of March 2019.

The full paper is due on 31 May 2019 and must be an original submission not presented or published elsewhere.

Both abstracts and full papers should be submitted as a MS Word file by e-mail. Please do not submit PDF files.

Papers should be of 5 pages minimum and 20 pages maximum, double spaced, and must use the template that will be available with IFLA’s 2019 Guidelines for Paper Authors and Presenters.

The conference will be conducted in English. All proposals, papers and presentations will be required to be in English.

15 to 20 minutes will be allowed for a summary delivery of the paper in the Conference; the full written paper is not to be read.

It is strongly recommended that the presentation is supported by a visual element such as PowerPoint, Prezi, or other presentation software.

Authors should indicate their personal full contact details and include a brief biographical note with the paper.

Important dates

15 March 2019 – All proposals must be received;

31 March 2019 – Successful candidates will be notified;

31 May 2019 – Submit the full paper along with the accurate title of the paper on an author permission form so that the paper may be posted online.

Submissions

All proposals must be received by 15 March 2019.

Please email your abstract to:

Alenka Kavčič Čolić, Chair, Preservation and Conservation Section

Email: [email protected]

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Athens, Greece. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.

All papers that are presented at the WLIC 2019 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

Congress Participation Grants

List of opportunities for support is available on the Conference Participation Grants webpage.